2000 Internet Society Board of Trustees Elections

Call for Nominations

On 31 March 2000, ballots will be posted for the election of new Internet Society Trustees. Election Day is scheduled for 2 June 2000, when received ballots will be opened and tallied. Internet Society members will be asked to elect six trustees in 2000. Five of these trustees will serve three year terms. The candidate receiving the sixth highest number of votes will serve a one year term, to re-synchronize the term balance to allow 5 trustees to be elected each year. The role of a Trustee is detailed in the Internet Society By-Laws:

http://www.isoc.org/trustees/

This notice is a call from the ISOC Nominations Committee for nominations of candidates for election.

Nominations are to be forwarded to this committee via:

• electronic mail to: isoc-noms@isoc.org; or
• fax to +1 703 326 9881; or
• postal mail to:

  Internet Society
  11150 Sunset Hills Road, Suite 100
  Reston, VA 20190-5108
  U.S.A.
  Attention: 2000 Nominations Committee

Nominations are to reach the committee no later than 17 January 2000 in order to ensure due consideration of the nomination by the committee. Nominations (in the form of agreed nominations, suggestions or volunteers) are to include the name of the nominated individual, contact details and a brief explanation of the basis of the nomination.

The committee will confirm with the candidates their willingness to stand for election as a nominated candidate if so selected. Nominees will also be requested to provide the committee with further personal details (in the format of a curriculum vita) as they relate to the selection guidelines that are to be applied by the committee, and provide to the committee a statement indicating their willingness and ability to devote an appropriate level of time to activities associated with the position of Trustee of the Internet Society.

It is intended that the committee's selection process will result in 10 candidates for election as nominated candidates. This list will be passed to the Elections Committee on 19 January 2000. Announcement of the nominated candidates will be on 31 January 2000. The petition period also begins on 31 January and additional candidates for election to the Board of Trustees may be nominated by membership petition, filed with the Chair of the Nominating Committee no later than 1 March 2000. A petition for the 2000 election will require the signatures of 76 voting ISOC members (1% of the total voting members).

Specific details of the petition process will be included in the announcement of nominated candidates on 31 January 2000. Following the closure of the petition period, the list of the nominated and petitioned candidates will be announced on 10 March 2000.

The Election Committee will mail the ballots out to ISOC voting members on 31 March 2000 and the election date is set to be 2 June 2000.

Sincerely,

Marty Burack
Chair, ISOC Nominations Committee
burack@isoc.org
tel: +7 703 326 9880
fax: +1 703 326 9881

A. Nominations Committee

The 2000 Nominations Committee:

• Izumi Aizu
• Marty Burack
• Susan Estrada
• Dan Lynch
• Giandomenico Massari
• Adam Powell
• Florencio Utreras

B. Nominations Committee Selection Guidelines

Candidates for ISOC Trustee should have a demonstrable involvement in the Internet. Such involvement may range from participation as a technology developer, researcher, user, network operator, policy maker (e.g. in government), sponsor of research and development. ISOC is interested in broadly-based representation on the Board of Trustees and seeks to identify candidates from industry, education and non-profit sectors and from government. The selection criteria will be directed to selecting a broad range of interests, and will include criteria of regional location, current activities, relevant experience and professional background.

Ten candidates will be selected by this committee, using the criteria as outlined above.

C. A Profile of the current Board of Trustees

"#" marks board positions that are expiring.

The current membership (as of 1 December, 1999) of the Board of Trustees is as follows:

D. Procedures for Nomination and Election of Trustees

1. Trustee Positions to be Filled

The Board of Trustees will advise the Nominating Committee of the number of Trustee positions to be filled by vote of the individual members at each annual election. The Board may also advise the Nominating Committee of its desires with respect to the backgrounds of individuals to be nominated in order to achieve the balance of experience and qualifications required by the provisions of By-Law Article III, Section 2, which provides that "the Board shall seek to have among the Trustees representative individuals from industry, from educational and nonprofit organizations and from government."

1.1 Date of Election

The Board of Trustees will annually adopt a timetable for Trustee elections. The election date shall be not less than 40 days prior to the next Annual Meeting of the Society.

1.2 Use of Electronic Mail

All communications concerning the nomination and election of Trustees shall be in the form of electronic mail except the ballot, which shall be in the form of first class postal mail or FAX. Members of the Society who are not reachable by electronic mail may participate in the nomination process by postal mail or FAX.

2. Nominating Committee

The Board of Trustees will annually appoint a Trustee Nominating Committee. The Nominating Committee will consist of 7 individual members of the Society, 5 of whom shall constitute a valid quorum. The Chair of the Nominating Committee shall be a member of the Board of Trustees. At least 2 members of the Nominating Committee shall be individual members of the Society not currently serving in any elected or appointed capacity in the Society.

2.1 Nominations by Committee

The Nominating Committee will notify the members of the Society of the procedures for nominating individuals for election to the Board of Trustees, and will provide a minimum period for receiving nominations of 30 days. The number of individuals nominated shall exceed the number of Trustees to be elected.

2.2 Nominations by Petition

The Nominating Committee will notify the voting members of the Society of the names of individuals nominated by the committee for election to the Board of Trustees not less than 105 days prior to the date established for Trustee elections. Additional nominations for election to the Board of Trustees may be made by petition filed with the Chair of the Nominating Committee not less than 75 days prior to the election. Petitions may be filed electronically. The Nominating Committee shall specify the number of signatures of voting members required for petitions, which shall be at least fifty voting members of the Society, or 1% of the total number of voting members of the Society, whichever is greater.

2.3 Candidates for Election

The Nominating Committee will provide the names of a completed slate of candidates for election to the Elections Committee not less than 74 days prior to the election date.

3. Elections Committee

The Board of Trustees will annually appoint an Elections Committee composed of three voting members of the Society which will be responsible for establishing and supervising elections. The Chair of the committee shall be a Trustee whose term of office does not expire during the year of the election.

3.1 Eligibility to Vote

All individual members of the Society in good standing are eligible to vote. An individual member is in good standing if his or her annual dues are not more than 60 days past due on the date of mailing of the ballot.

3.2 Ballot

The Trustee election shall be conducted by written ballot of the individual members, which shall be mailed to each member of the Society in good standing not less than 60 days prior to the date of the election.

3.3 Voting

Each voting member will be entitled to as many votes as there are Trustee positions to be filled by vote of the members, but members cannot cast more than one vote for any one candidate for the Board of Trustees. A member may use fewer than the total number of votes available if he or she so chooses.

[RESOLUTION 99-22, below, approved at the November 1999 meeting, eliminated the phrase, "Votes may be cumulated on behalf of one or more candidates for election" and added the phrase, " members cannot cast more than one vote for any one candidate for the Board of Trustees."

Resolution 99-22
Resolved that an ISOC individual member may cast one vote for each Board vacancy, but cannot cast more than one vote for any one candidate for the Board of Trustees. (This modifies Section 3.3 of ISOC's Procedures for Nomination and Election of Trustees)]

3.4 Receipt of Ballots

All ballots for Trustee elections shall be received by the Chair of the Elections Committee by 5 PM local time on the day prior to the date of the election, at the place established by the Elections Committee for delivery of the ballots.

3.5 Counting of Ballots

The counting of ballots will take place on the election date, at a time and place established by the Elections Committee. At least two members of the Elections Committee shall be present at the counting of the ballots. The committee will establish procedures to ensure the privacy, validity and accuracy of all ballots.

3.6 Certification of Vote

The Elections Committee shall certify the results of the annual Trustee election to the Board of Trustees within 10 days following the election, forwarding a list of the candidates and the number of votes each candidate has received.

3.7 Challenges

No challenge to any Trustee nomination or election procedure or result may be brought except by an individual member in good standing. Any challenge must be addressed to the President of the Society with a recital of the reasons for the challenge, and must be received within 20 days of the election date. The President, after consultation with the Chairs of the Nominating and Elections Committees and the members of the Board of Trustees, shall advise the author of the challenge of the Board's decision, which shall be final, within 40 days of the election date.

E. 2000 ISOC Nomination and Trustee Election Committee Timetable

F. Assumption of Office of Elected Trustees

The term of office of elected Trustees shall commence at the adjournment of the next Board meeting following the completion of the election process. The term of office for departing Trustees shall end at the adjournment of the next Board meeting following the completion of the election process. The Board meeting is defined as having one agenda, which may extend over several days. The new Board may convene an organizational meeting after the completion of the meeting of the outgoing Board.

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